Departments

Why Do I Need It?

Fenorri allows creating department pages. This can be used for organizing teams to keep all their department documentation, discussions and resources in one place. Departments can have members and administrators. Department membership is restricted and requires administrator approval. All departments can contain posts and resources (meaning they can have files, reports, business apps, emails, events, and some stats).

Open

Open your top menu and click on the 'All Departments' item:

You will see the page that contains departments:

There are different department categories:

  • All Departments: lists all departments that exist
  • I'm administering: lists only those departments, which you have an admin access
  • Disabled: will show not published and disabled departments
  • To create a new department click the following button:

    You will be presented with a simple form to fill out:

    'Closed type' means that it will have minimum visibility to non-members. If you want to ever disable your department, simply set the 'Disabled?' option to 'Yes'.

Department Access Control

By default, you need to be a member of a department to be able to see department posts and resources. If you open a department and you are not a member of that department yet, you will see the following message:

You need to request your approval to follow the department, and if approved by the department administrator, you will be notified and will be able to access department posts and resources.

Department Page

Department contain a very simple and intuitive page:

You can edit department details by clicking the edit button:

Department Employees will be listed inside the following container:

You can click the following button to view all employees:

To become an employee of a department, the administrator or the end-user needs to edit their profile and select the department. Each request needs to be approved by the department administrator (unless it's done by the administrator).

Your department can have followers – people who can access the department page and some resources but are not part of the department. For instance, a sales manager might need to access your marketing department's page.

Department tags are in a separate container and you can edit tags by clicking the edit button:

Editing the department icon and top page background can be performed by clicking the following button either at the icon or the background placeholders:

Department page also contains the top menu:

Department members will be listed under the 'Members' section. New requests to join a department are under the 'Requests' page. Business apps, reports, files, events, and emails are all under their sections and can also be accessed via the top page menu. Above the top menu, you will find a set of buttons that can be used to like, follow, share, pin, add to TODO List, and edit the department.

You can also write a new message or open an existing conversation with the department members by clicking the following button:

Adding a Resource (Reports, Business Apps, Files, and Emails)

You can add a resource to your department by simply editing the access permissions of your resource. Click your resource's access permissions, then add your department to the list:

Your resource will appear automatically on your department page.

Department Posts

You can write a new post and attach a resource by editing and publishing your post, as you would normally do in other sections of Fenorri:

Requests to Join

All new requests will appear at the following top page menu:

If you are the department administrator, you will see these new requests, and by opening the menu item, you will see the following:

You will be able to either accept or reject the new request by clicking on the buttons inside the end-user card.

Auto-Generated Posts

If someones joins a department, the system will generate a post automatically and place it on that person's timeline:

Whenever someone starts following a department, the update will be published as a post on that user's profile:

Add or Remove Administrators

To add or remove administrators, select 'Members' and then click on 'Administrators' from the top page menu. You will see a page where you can easily add or remove department administrators.

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